When looking to set up a conference call, you need to keep in mind many aspects. Below you will find the most important points for the right outcome!

 

Tips to Set up a conference call

 

Participants

The number of conference call participants and teams has a basic role in determining the physical space to be used- if it comes to groups of 6, 10 or 15 people, just a boardroom. For groups of 20 to 30 people is necessary to align special spaces

THE LIGHT

The rooms from which to deliver videoconferencing will be offering a properly graded lighting and a proper color temperature, to avoid shadows. It is necessary to consider what type of light is used, avoid using incandescent bulbs.

Set up a conference call

Set up a conference call

Acoustics

The meeting room should provide a good quality sound should prevent reverberation of sound, installing curtains, blinds, carpet, a ceiling to hide the bulbs to produce indirect lighting and avoid external noise- this is an important part of the conference call set up!

Set up a conference call: SELECTION OF NETWORKS AND EQUIPMENT

• A supported video codec H.323, SIP or H.320 (ISDN line users).

• A display system, TV, video beam, LCD screen, among others.

• An audio system, which can be the audio from a TV

• A PC.

The supported Devices Communications: Internet access, IP Network, ISDN lines must be considered when you are about to set up a conference call, too!

Personal Presentation

Stand in front of a television camera has some requirements that must be taken into account.

Clothing selection:

You can always go as you like, yet, you need to keep it casual but elegant. White, black and dark blue should be avoided! Like many fabrics with stripes, squares, or drawings. Also, try to avoid fabrics that produce noise. It is always up to you; just try to stay fancy and somehow impeccable. The same should avoid wearing too wide sleeves, pockets with keys or coins and heels that make noise when walking.

Set up a conference call: More tips

In addition, when you are just about to set up a conference call, consider:

  • Makeup, jewelry and glasses
  • Avoid overly dark shadows
  • A dark lip is even darker.
  • Avoid dark cheeks blush.
  • Jewelry, like bracelets or necklaces, they can reflect light and make noises when you move your arm.
  • The earrings, when larger than the eye, eye contact interfere with the public, through the camera.
  • Avoid dark glasses

Hair

The ladies must keep the hair cover your eyes or come forward. Gentlemen must seek orders to cut his hair a week before the conference for a better presentation.

Posture

When you set up a conference call, keep in mind that if you are sitting, avoid bouncing on the chair, bending from right to left or run the chair. If the speaker systematically read his notes, viewers will only see the top of his skull. You must get used to looking at the camera to begin visual communication conferencing attendees from other localities and not to forget the audience that is present in the spot. You must avoid exaggerated movement of the hands!

I hope you now know more about Set up a conference call!

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